Rules

September 2016

Thank you for your interest in trading at the Wanaka Farmers & Gardeners Market.

The Wanaka Farmers & Gardeners Market is principally a food, art and craft market which brings together large numbers of motivated buyers with knowledgeable sellers of produce, added-value regional food and beverages, an interesting range of QUALITY craft products, artwork, wood products, cosmetics, plants and flowers.

The market is a showcase of some of the Upper Clutha’s best artisanal food and craft talent, where people can buy original, high quality handmade products direct from the makers. The Wanaka Farmers & Gardeners Market offers an excellent range of high quality products, sourced locally and sold by the makers and producers themselves.

The Wanaka Farmers & Gardeners Market is held each Thursday from 3pm outside the Speight’s Ale House / Bullock Creek on Ardmore Street. The market is also held on Sundays from 10am on Pembroke Park to coincide with the Craft market during the late spring to early autumn season.

This application to trade covers trading for all traders on Thursday, and Sunday Markets for food and beverage traders only. Arts and Crafts traders will need to seek a separate application to trade at the Sunday Craft Market on Pembroke Park. Applications must be made on the Wanaka Farmers & Gardeners Market Vendor Application to Trade form. No other form of application will be considered. All applications need to be provided with a copy of relevant supporting documentation such as copies of Certificate of Registration of Premises.

Trade is only possible by successful application to the Wanaka Farmers & Gardeners Market via the Vendor Application Form

To ensure the Wanaka Farmers & Gardeners Market will continue in a manner beneficial and safe to all, a range of standard Terms and Conditions of Trade must be complied with.

TERMS & CONDITIONS OF TRADE

SELECTION CRITERIA

  1. All goods offered for sale must be the trader’s own whether grown, made, reared, caught, brewed, pickled, smoked or otherwise produced. All items for sale should be original, high quality handmade art and craft. Added-value products should be based on locally produced goods. There will be occasional exceptions where the base product cannot be grown in the region or even in New Zealand, but the stall holder has added the majority of the value (examples include roasted coffee or bread).
  2. The Wanaka Farmers & Gardeners Market Incorporated Society reserves the right to select traders on such grounds as quantity and type of those goods already on offer, quality and uniqueness of product, compatibility with a desired product mix, tangible local economic development benefit, timing, aesthetics & presentation and on physical site considerations including space available. Strong preference is given to local, Upper Clutha, Otago, Southland and South Westland products in that order.
  3. The Wanaka Farmers and Gardeners Market aspires towards the highest quality produce being offered within the marketplace and favours locally produced goods. However, it is recognized by the management committee that the Upper Clutha has a challenging environment and a particularly short growing season. Therefore, to foster growth of the market, joint ventures between local producers and those within the Otago, Southland and South Westland regions will be considered to enable constant supply and help maintain the market’s viability. Any such proposals should be made to the management committee.
  4. The Wanaka Farmers & Gardeners Market discourages goods purchased or repackaged for resale. However, at the Committee’s discretion, stalls that sell goods such as these, that are farm-origin products, may merit a place at the market.

 

POLICY AND INFORMATION

  1. Traders once accepted by the Wanaka Farmers & Gardeners Market Incorporated Society must comply with current Terms and Conditions of Trade as stated above. The Society reserves the right to cancel acceptance of a trader, without notice, for failure to comply with these Terms and Conditions of Trade.
  2. The Wanaka Farmers & Gardeners Market Incorporated Society operates in strict accordance with all relevant legislation including trading standards, environmental health, occupational safety and health regulations, liquor licensing and with those conditions imposed on it under its license to occupy the current or any subsequent market site.
  3. Vendors are encouraged to provide information on their growing / production practices such as listing ingredients and whether something has been produced naturally or with the aid of chemicals.

 

SITE ALLOCATION USE AND FEES

  1. Fees are $20 per market for each trader/business for a table frontage of up to 3m. Over 3m frontage may be deemed a double site incurring a 50% fee increase per day. Half sites or smaller may be charged at the Manager’s discretion.
  2. Season and annual packages are available, please request further information.
  3. Approved traders will be allocated a site suitable for their business, solely for the sale of goods/products as described on their successful Vendor Application to Trade form provided no hazard is created by their occupation of that space. The site must be left in at least as clean a condition as that in which it was found. Vendors are encouraged to bring their own shade as none is provided by the Market.
  4. Site fees due are payable to the Operations Manager (or other authorised person) on demand, unless otherwise provided for in advance.
  5. The Wanaka Farmers & Gardeners Market retains the right to alter fees at any time.

 

TRADER VEHICLE PARKING

  1. Vehicle parking is not available on site at the market on a Thursday. Vehicles can be parked in publicly provided bays / car parks.
  2. Space for unloading on market days is limited and the unloading area can become congested. Traders must unload their vehicles as quickly as possible and then remove their cars to the carpark.

 

WASTE POLICY

  1. The Wanaka Farmers & Gardeners Market encourages sustainable business practices and has implemented a zero-waste policy at the market site (see details below).
  2. Each Trader is responsible for disposing of his/her own rubbish and waste off site, on the day.
  3. The market has a no-plastic bag policy in order to encourage customers to bring their own bags. Traders are requested to use paper bags, recycled bags or boxes for goods sold.
  4. Furthermore, we ask traders to use biodegradable / compostable cups & containers.

 

INSURANCE AND DAMAGE TO SITE

  1. Traders shall indemnify the Society against claims, demands, proceedings, suit costs, damages, expenses and losses whatsoever for damages that might occur to persons or property as a consequence of participation in the Wanaka Farmers & Gardeners Market.
  2. Traders are required to ensure all equipment is properly anchored in the interests of public, trader and staff safety.

 

GENERAL APPLICATION REQUIREMENTS AND CONDITIONS

  1. All relevant information must be made known to the Society at the time of application.
  2. A separate application must be made for any goods or services intended for sale but not previously described and approved for trade. Only products approved may be sold. Further Applications to Trade must be submitted for any additional products you may wish to sell.
  3. Terms and Conditions of Trade are subject to change by the Society without prior notification and will be binding on all traders.
  4. All applicants and vendors acknowledge that the Wanaka Farmers & Gardeners Market will make vendor names and contact details available to interested parties from time to time for promotional and other purposes and all applicants and vendors grant permission for the Society to use any images or photographs of vendor sites and staff for promotional purposes.
  5. Vendors who are absent from the Market for more than 3 weeks are asked to inform the committee in advance in order to best manage site allocation in their absence.
  6. Vendors are expected to provide their own table/stall requirements. No power is available on site. The bulk of goods are to be displayed on tables not tarpaulins on the ground.
  7. Food & beverage vendors are not permitted to bring dogs to the market. All dogs must be kept on a leash.